Office Manager Productivity Tools

Office Manager Productivity Tools

Some Mondays I get to work, and after hours of opening and closing different tabs I settle on this unnerving fact:

Meme 1082

And then I realize that I’m not using the productivity tools that I’ve so diligently set up to work perfectly for me. Dang Mondays.

These tools are not limited to Office Managers, these are productivity tools that work for anyone! Go forth and organize.

Wunderlist: a great simple to-do list! (Power users see: Things) Wunderlist has a Desktop app and iPhone app, which is awesome for me since I’m using all of my devices at all times. Sometimes it’s like this:


For complicated tasks or more lengthy notes, each line item has the option to set a due date, reminder, subtasks, and notes. (P.S This is where you should be hiding your “gifts for significant other” list!) I write everything in Wunderlist; employee requests, wall damage, shopping list, to-do items, employee sentiment, everything. I haven’t used a post-it or notebook since. Also, the sound when you check off an item is so satisfying and jolly…

Polymail: I know I’m not the only one who gets 200 emails a day. I’m determined to keep inbox 0, so I use Polymail. If an email requires a response but I can’t get to it right now, I can set it to snooze. If the email is a request for something, I immediately copy it into Wunderlist. Archive. DONE! Bonus: Polymail has delivery tracking, so you know when someone opens your email 🙂


Dropbox: All of my files are here. My invoices, screenshots, expense receipts, photos. Again, nothing stored locally. It’s the future people! I love that dropbox has an option to automatically upload screenshots.. it makes everything so easy. Also, there’s like, unlimited space in the cloud right!?


Evernote: I use Evernote for blogging and for office management. There have been multiple times where I’ve downloaded malware, or my computer has crashed, or some other catastrophe where I’ve had to wipe my device and start fresh. I’ve lost so many notes in the process. Now all of my stuff is in the cloud. That means, if my computer breaks or gets stolen, I lose my phone, or whatever, I can access that information from anywhere. Evernote makes it really easy to keep your notes organized, and has a simple UI which I love. and THE UNSUBSCRIBE BUTTON: This is a life changer, guys. I can’t tell you how much more productive I am after unsubscribing from all the junk mail I was getting! If you have a few marketing emails that you like to get, roll them up with I get one consolidated email a week with any ads from Sephora, CB2 or Madewell. Otherwise, UN-SUB-SCRIBE! If you dedicated 30 minutes to just going through junk mail and unsubscribing, your email load would be so much easier to deal with!

Now you can get on with way more important things like screenshotting eye-roll-inducing Slack Messages to share (via Dropbox, obvs) with your colleagues.


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